Hybrid Board Meetings

The pandemic prompted many nonprofit organizations to reconsider how they conduct board meetings. Some nonprofits have opted for hybrid meeting formats to accommodate both in person and remote attendees, but without sacrificing the safety and health of their board members and staff. If they don’t have the right preparations and the proper tools for hybrid board meetings, they can be a frustrating experience for everyone participants.

BoardPro, a web-based collaborative tool that lets you build precise and efficient agendas, is the most efficient way to ensure a smooth board meeting. A clearly defined agenda with time limits and objectives www.itsboardroom.com/selecting-and-developing-board-leadership-how-to-choose-the-right-leader/ will help your board meet its goals within the time frame allotted. The tool also offers many features that make the meeting more interactive and collaborative, such as private mode, anonymous voting, and digital whiteboards.

A virtual voting system is another important tool for the blended meeting. This feature can help eliminate social and geographical barriers to increase diversity within your board, while making it easier for all attendees to be involved in decision-making. BoardPro’s virtual voting feature enables you to quickly and accurately record votes online. It offers a non-disclosure voting option that ensures that sensitive decisions can still be taken without compromising the integrity of the board.

It’s crucial to provide remote participants with a technology that is easy to use and can enhance the experience of meeting. Some companies offer self-focusing cameras, such as the Owl Labs’ self-focusing Meeting Owl which automatically will focus on the person speaking while showing everyone else in the room. This helps to make the meeting more exciting for those who aren’t physically seated in the room. It can also help to reduce the feeling of isolation that many remote participants experience in a hybrid board meeting.

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